Dear Incoming First Year Student,
CONGRATULATIONS! Welcome to UP Mindanao.
IMPORTANT DATES TO REMEMBER
- July 15-17, 2026 Early enrollment Period
- August 11-15, 2026 Regular enrollment period
- August 11-13, 2026 First Year Orientation
- August 17, 2026 CONVOCATION
I. ENROLLMENT REQUIREMENTS
Enrollment or registration can be completed in half a day if you have all the required documents. We want students to personally experience the registration; parents are advised to wait for their students at The Atrium.
Enrollment or registration involves steps:
STEP 1 Present medical results to the School Nurse at the Lorenzo Hall, 1st Floor, Administration Bldg. Get your medical clearance. (Please see No. VIII)
STEP 2 Proceed to Window 2/3, Office of the University Registrar, and present the following documents:
A. Medical Clearance
B. Admission Notice (one photocopy)
C. Birth Certificate [PSA/NSO original] for verification purposes and 1 photocopied)
D. Form 137-A or Student’s Secondary Permanent Records-Senior High School with the principal’s signature in ink and enclosed in a sealed envelope.
E. Grade 12 Senior Year High School Card (Original and 1 photocopied)
F. 2” x 2” colored ID pictures, 2 pieces with names at the back, and should be:
- High-quality photo (must NOT BE PRINTED in an ordinary printer)
- taken in front of a plain white background,
- taken in full-face view, directly facing the camera
- NO “selfie” (a photograph that one has taken of oneself, typically one taken with a smartphone or digicam) pictures
STEP 3 Proceed to the tables available at the Atrium. Fill out the Student Directory form.
STEP 4 Wait for your name to be called. Fill out entries in the registration form.
YOU ARE DONE WITH THE ENROLLMENT
FOR PAYING STUDENTS (those who opted out of the Free-Tuition)
STEP 5 Pay matriculation fee at the Cashier’s Office, 1st Floor Administration Bldg. FULL PAYMENT OF MATRICULATION FEES IS REQUIRED DURING ENROLLMENT. Payment may be made in CASH or MANAGER’S CHECK payable to the University of the Philippines Mindanao, currently dated and for the exact amount assessed. Personal checks are not accepted.
STEP 6 Go back to the Office of the University Registrar. Show official receipts and duly completed registration forms for stamping of REGISTERED.
II. FREE TUITION. UP Mindanao shall implement RA No. 10931, known as the Universal Access to Quality Tertiary Education Act of 2017, and its Implementing Rules and Regulations(IRR), which was approved and signed on February 22, 2018.
Visit this link for details of the RA No. 1093, known as the Universal Access to Quality Education Tertiary Education Act of 2017:
https://www.officialgazette.gov.ph/downloads/2017/08aug/20170803-RA-10931-RRD.pdf
III. VOLUNTARY OPT-OUT OF FREE TUITION UP Mindanao students may voluntarily opt out of availing the Free Tuition privilege. Should this be the decision, after submitting a duly accomplished Voluntary Opt-out Form, the student will pay full tuition and other fees at the Cash Office. Voluntary Opt-out Form is available at the Office of the University Registrar and the student’s respective Office of the College Secretary.
IV. VOLUNTARY CONTRIBUTION UP Mindanao students may voluntarily contribute any amount to the university by accomplishing the Voluntary Contribution Form. After submitting a duly accomplished Voluntary Contribution Form, the student will give the contribution to the university through the Cash Office. The form is available at the Office of the University Registrar and the student’s respective Office of the College Secretary.
V. DEFERMENT OF ENROLLMENT. Deferment of enrollment is allowed for only ONE YEAR. New freshmen who will not enroll during first semester AY 2025- 2026 must write a letter of deferment addressed to the University Registrar. The applicant, however, needs to inform UP of his/her interest to study in UP by confirming slot offered to him/her. Confirmation assures you of a course to enroll in upon return from deferment.
VI. NATIONAL SERVICE TRAINING PROGRAM (NSTP) Under the 2001 NSTP Act, beginning Academic Year 2002-2003, all students must take six (6) units in any of the following: Civic Welfare Training Service (CWTS) Literacy Training Service (LTS), Reserve Officers’ Training Corps (ROTC) of Military Science (MS)
VII. DORMITORY ACCOMMODATION
ACADEMIC YEAR 2026–2027
Prioritization will be categorized into the following:
1. First Year Students
> Living outside Davao City
2. UP Mindanao students who belong to the category of FDS (Full Discount with stipend) in their SLAS (Student Learning Assistance System) application results
> Living outside Davao City
> With Good Standing Status in the dormitory (0-1 minor offense)
3. Dormers with contract in the Garden – with given # of hours duty (0-1 minor offense)
4. UP Mindanao students living outside Davao City with good standing status
● Prioritization of places living outside Davao City
1. From Luzon
2. From Visayas
3. From Mindanao
Dates to Remember:
Schedule of Dorm Reservation – starts within June 8-30, 2026
Confirmation of Slots for First Year Students – July 1, 2026 – July 10, 2026
Final Listing for First Year Students – July 14, 2026 (Tuesday)
Final Listing for Upper Class Students – July 15-17, 2026 (Wednesday – Friday)
Check-in Periods – starts at August 10, 2026 – August 13, 2026 (except holidays and weekends)
Vacant Slots will open again on August 20, 2026 (Thursday)
Please visit the Dorm Office – First come – First serve (except on holidays and weekends)
First Year Orientation Program – August 11, 12, and 13, 2026 (Tuesday – Thursday)
Convocation Program for First Year Students – August 17, 2026 (Monday), 08:00 am
Dormitory Orientation: August 18, 2026 (Tuesday) Face-to-Face Orientation – 06:00 pm
Here is the link for the dormitory reservation: https://forms.gle/wPCHM2WAktuDeGg68
Your reservation will undergo assessment and review by the Office.
The Student Housing Section will send a notification to your email address, whether your reservation is accepted or not.
If accepted, the Student Housing Section will send documents/forms to the email address of the student.
All original forms/documents must be submitted during the check-in period.
Requirements upon check-in:
- Fully Accomplished and Signed Dorm Contract
- Acknowledgment Accountability Form
- Data Privacy Law Form
- 1-piece 2X2 ID Picture
- Payment of Dormitory Rental, including appliances (2 months)
- Photocopy of Form 5 (proof that the student is already enrolled) to be submitted on or before 15 days after the start of the classes
- Have read the Dormitory Rules and Policies in the Student Handbook
Other requirements:
- Personal Hygiene Kit and Disinfection Materials
- Allowed Appliances (laptop, cellphone, electric fan, printer, study lamp)
- Beddings and curtains
- Drinking Water (Optional)
- First Aid Kit and Thermometer
- Room Cleaning Materials (broom, dustpan, feather-duster, etc.)
- Trash Can
- Pail and dipper
For further queries, please contact any of the personnel:
- Ann Miraflor A. Batomalaque, RPABE, Dormitory Manager I, Mobile Number: 0935-145-3512
- Shela May A. Camilotes, Administrative Aide I, Mobile Number: 0930-035-4751
- Elvin Jan P. Basan, LPT, Senior Office Associate Mobile Number: 09513781445
- Joseph Andrew S. Aguilar, RN, Senior Office Assistant, Mobile Number: 09083554243
or email the Student Housing Section at shs_osa.upmindanao@up.edu.ph
VIII. MEDICAL EXAMINATION
Academic Year 2026–2027
All incoming students are required to undergo a Physical Examination as part of the enrollment process. This ensures we can assess your health status and guide you in maintaining your well-being while studying at UP Mindanao.
You may complete your physical examination and laboratory tests either:
1. At the Southern Philippines Medical Center (SPMC):
● Medical forms (Form 1 and Form 2) together with the white folder will be available at the SPMC Clinic during the physical examination, or you may download the forms below and bring the completely filled-out forms during your physical exam:
o Form 1 – STUDENT’S MEDICAL HISTORY
o Form 2 – PHYSICAL EXAMINATION
● Proceed to either the “Health Services and Specialty Clinic or the ” Industrial Clinic” inside SPMC.
● Bring a photocopy of your admission notice, which must be submitted during your visit.
2. Outside of SPMC:
● You may undergo the examination with a government-accredited physician only. Present the 2 forms indicated below.
● All expenses incurred will be shouldered by the student and are non-refundable. Forms to be completed:
o Form 1 – STUDENT’S MEDICAL HISTORY
o Form 2 – PHYSICAL EXAMINATION
Physical Examination Schedule: starting July 01 until August 15, 2026
Laboratory tests required:
● Complete Blood Count (CBC)
● Urinalysis
● Chest X-ray
● ECG
Reminders for urine collection:
● Collect at least 5 mL of midstream urine.
● Use a sterile container (“garapa”) available at the SPMC Clinic.
● Ensure the sample is tested within one hour after collection.
Note: If your examining physician requests additional tests or prescribes medication, any associated cost will be the student’s responsibility.
Submission Guidelines:
Upon enrollment, submit the following:
● Completed Physical Examination Form (Form 2)+
● Student’s Medical History Form (Form 1)
● Laboratory test results
● (1) 2×2 photo attached to the forms
● must also fill out the Google Forms:
1. Form 1: https://bit.ly/4c28MZB
2. Form 2: https://bit.ly/4vlwg3n
After completing all the requirements, a clearance slip will be issued upon submission, which must then be presented to the Office of the Registrar.
For inquiries or clarifications, feel free to contact:
● Health Services Section: (082) 293-0863 loc. 9114
● Office of Student Affairs: (082) 293-1353 / 0918-918-4934
● Email: hss.upmindanao@up.edu.ph
IX. SCHOLARSHIPS
In addition to the higher education subsidy granted by the National Government, the University also provides financial assistance to qualified students. These programs provide financial support to students in need. To streamline the application of these programs, UP developed the Student Learning Assistance System (SLAS) Online.
The SLAS Online gathers information to expedite the processing of applications from students who wish to obtain financial assistance. It is a web-based program that collects data on household income as well as the socio-economic characteristics of the households of students. These data are processed to determine the financial support that matches a student’s needs. Application to SLAS Online shall be announced at a later date.
The SLAS Online will support applications to the following learning assistance programs such as:
1. Grants-in-Aid Program (GIAP)
2. CHED Tertiary Education Subsidy
3. Donor-funded Scholarship Programs
4. Student Assistant and Graduate Assistant (SAGA) Program
Students may also apply for private scholarships, which are announced regularly by the Scholarships and Financial Assistance Section under the Office of Student Affairs. Scholarships consisting of living subsidies are based both on financial needs and academic performance. Posting of announcements and the application period will also be announced at a later date.
As of now, the Move to Change Scholarship Program is open for one (1) slot for first-year students. If interested, kindly fill out the pre-registration form: Deadline is June 30, 2026 (Tuesday).
For scholarship inquiries, kindly reach out through the following:
Facebook page: https://www.facebook.com/osa.upmindanao
Email: sfas_osa.upmindanao@up.edu.ph
Mobile Number (063)918-918-4934
X. COUNSELING & TESTING SECTION (CTS)
Requirements for Incoming Students – First year and Transferees (Academic Year 2026- 2027)
All incoming first-year students and transferees for the Academic Year 2026-2027 are required to complete the following forms. These forms can be found and downloaded from the UP Mindanao Website: https://www.upmin.edu.ph/students/downloads/
OSA Forms:
● Basic Information Sheet (BIS) – Fillable Form
● Student Cumulative Information File (SCIF) – Fillable Form
● DASS Response Form – This is an assessment designed to measure the negative emotional states of depression, anxiety, and stress.
Submission Guidelines:
● ID Picture: Attach one (1) copy of your 2×2 colored ID picture to the upper right portion of your SCIF Form.
● Certificate of Good Moral Character (CGMC): Submit the ORIGINAL CGMC issued by your previous school.
● Physical Submission: PRINT all completed forms and documents. Enclose them in a Brown Long Envelope and submit it to the Office of Student Affairs – Counseling and Testing Section (OSA-CTS) during enrollment from July 15, 2026, to August 15, 2026.
● Online Submission: You are also required to submit soft copies or scanned copies of all your documents ONLINE via email to cts_osa.upmindanao@up.edu.ph. This submission window is from July 15, 2026, to August 15, 2026.
● Email Subject Line Format: CTS DOCS/DEGREE/FAMILY NAME/ Example: (CTS DOCS/BAE/SUNDAY)
Inquiries and Clarifications:
Remegio ‘Rem’ P. Domingo, Jr., DIR, MIR, RGC, RPm
Guidance Services Specialist / Psychometrician
In charge, Counseling and Testing Section
Email: cts_osa.upmindanao@up.edu.ph; rpdomingo1@up.edu.ph
Facebook page: https://www.facebook.com/osa.upmindanao
Mobile Number (063) 918-918-4934
Pontini ‘Ponz’ A. Coloscos, RRPm, MSPsy
Senior Psychosocial Counselor / SOAS Coordinator
Email: pacoloscos@up.edu.ph
Office of Student Affairs (OSA) “One-Time Shop”
All sections of the Office of Student Affairs (OSA) will be holding a “One-Time Shop” event at the Lorenzo Hall, Administration Building, UP Mindanao, during the advanced registration only.
Dates: July 15 – 17, 2026 (Wednesday – Friday)
Participating Sections:
● Health Services Section (HSS) – Medical Records
● Student Housing Section (SHS) – Dormitory
● Scholarship and Financial Assistance Section (SFAS) – Scholarships
● Counseling and Testing Section (CTS) – Student Cumulative Information Extended Assistance:
During the General Registration Period, which begins on August 10, 2026, the Health Services Section (HSS) and Student Housing Services (SHS) will continue to offer support to students at the Elias B. Lopez Dormitory. Concurrently, the Student Financial Assistance Services (SFAS) and Counseling and Testing Section (CTS) will be available to assist students at the Office of Student Affairs.
### End of Enrollment Guidelines for Academic Year 2026-2027 ###
The above document may be accessed and downloaded at: https://drive.google.com/file/d/1RQIFSI-g9Kdq-90ZeFx8JM-yRj6jco_Y/view?usp=sharing
Provided by Office of the University Registrar, UP Mindanao
Posted by Public Relations Unit
16 April 2026